INFORMATION AND COMPUTER STUDIES 1 FORM FOUR PRE-KIPSSA EXAMINATION

SECTION B (54 MARKS)
Answer all questions from this section
3. (a) A school registrar stores all student examination results on a single external hard drive. One afternoon, the drive is dropped and becomes unreadable, and there are no other copies of the files.
(i) Explain the technical strategy the registrar should have implemented to prevent total data loss.
(ii) Provide three specific risks or situations that this strategy would protect the school against in the future.

(b) After using a computer for two years, a user notices that the system has become very slow, the storage is almost full of "junk" files, and they are worried about unauthorized access to their folders. Instead of buying a new computer, the user decides to install and run a specific category of software designed to maintain, optimize, and protect the system.
(i) Identify this category of software.
(ii) Give two examples of specific tools within this category that would help the user.

4. (a) Outline the importance of protecting information systems.
(b) Explain five criminal activities facilitated by information and communication technology (ICT).
(c) Briefly explain four security measures that can be applied to avoid criminal activities explained in part (b) above.

5. The Ministry of Home Affairs of Iran uses Television and Radio broadcasting to disseminate information about ongoing war against USA and Measures to be taken by the society.
(a) Which type of information dissemination method used by the Ministry?
(b) Why the Ministry uses such means of disseminating information? Give four reasons.
(c) What two challenges would the Ministry face by using such method of disseminating information?

6. (a) Mshikamano" Bank has recently moved all its customer records from physical paper files to a centralized digital database accessible via a network across five different branches. You have been asked to conduct a risk assessment for the bank’s new infrastructure.
(i) Identify three major security threats that could specifically target the bank’s network.
(ii) For each threat, explain how it could potentially disrupt the bank's operations or compromise customer data.
(b) During a staff meeting, it was discovered that some employees have been using the bank's high-speed internet to download copyrighted movies, while others have been accessing private customer contact details to promote their own side businesses. The Human Resources Manager has asked you to address the staff.
(i) Explain two distinct ethical issues related to ICT usage demonstrated in this scenario.
(ii) For each issue, justify why it is considered a violation of professional computer ethics in a corporate environment.

7. Your classmate, Monitor, has been selected to represent your school at a national ICT innovation competition. Despite being a brilliant student, Monitor is terrified of public speaking and wants to withdraw because he "doesn't know how to act" in front of a crowd

and doesn't know where to start his preparation. As a student leader with strong communication skills, you have been asked to mentor Monitor to build his confidence.
(a) Describe three essential qualities of a professional presenter that he should model during his speech to appear authoritative and engaging.
(b) Monitor is worried about losing his place or boring the judges. Develop a three step preparation plan he should follow before the competition day to ensure his content is well-organized and meets the needs of his audience.

8. The table below shows the specification for the PC.

Feature Details
Hard drive 1TB
Graphics card 4GB
CD/DVD/Blu-ray drive CD-RW,DVD-RW
Operating system Windows 11®
Processor AMDquad-coreA10-5800K4.2GHZ
RAM 8GB

(a) Identify the hard disk capacity and the speed of the computer processor.
(b) What is the role of the hard disk?
(c) The computer has an 8GB RAM chip. Explain the functions of RAM when data is being processed.
(d) Windows 11 is the operating system used.
(i) With examples explain the term operating system.
(ii) Briefly describe four resources managed by operating system.

SECTION C (30 MARKS)
Answer two questions from this section.
9. Analyze how desktop publishing (DTP) software provides superior control over page layout than other programs? Explain by giving five points.

10. A local media house in Dar es Salaam is planning to launch a new daily newspaper called "The Digital Citizen." The management is debating whether to design the newspaper using standard Word Processing software or specialized Desktop Publishing software. As the lead Graphic Designer, you have been asked to present five technical justifications to the Company for choosing Desktop Publishing software over other programs for this specific project.

11. A large manufacturing company in Dar es Salaam currently employs 200 clerks to manually record inventory, process payroll, and manage customer orders using paper ledgers. The

Board of Directors is considering a massive investment to replace these manual processes with an Automated Enterprise Resource Planning (ERP) computer system. As an ICT consultant hired by the board, you are asked to provide five technical justifications for this transition.